Download Free Petty Cash Book Software in Excel Format – Track & Manage Daily Cash Expenses Easily
Managing small business cash expenses can get complicated without a proper system. That’s where our Petty Cash Book Software in Excel Format comes in. Designed for simplicity and effectiveness, this tool allows users to maintain, track, and manage petty cash transactions efficiently.
A petty cash book is a dedicated ledger used to record all petty cash transactions such as office supplies, travel reimbursements, postage, refreshments, etc. This Excel-based software simplifies this process by automating entry logs, providing detailed summaries, and generating reports—all in one place.
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📘 What Is Petty Cash Book?
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Petty cash is a small reserve of physical cash used for everyday expenses that aren’t feasible to pay by cheque or bank transfer. The Petty Cash Book is a record of all such small cash expenditures, usually maintained by a cashier or accounts assistant. It includes:
- 🟢 Debits – for recording cash added to the petty cash fund
- 🔴 Credits – for recording each petty expense like stationery, courier charges, refreshments, etc.
Traditionally a manual ledger, this new version is computerized and built using Microsoft Excel with automation and user-friendly features.
💡 Features of the Excel-Based Petty Cash Book
- ✅ 100% Free: No payment or license required
- 👥 Multi-User: Supports access for more than one user
- ⚙️ Fully Automated: Built-in formulas and navigation system
- 📈 Auto Summary: Daily and monthly summaries of cash movement
- 📊 Unlimited Entries: Add as many records as needed
- 🔍 Smart Reports: Auto search and filter by date or category
- 📝 Simple Entry: One-column debit/credit format for quick use
- 🔐 High Security: Built-in password protection available
🚀 How to Use the Software
- Download the Excel tool from the link below
- Enable Macros and ActiveX settings in Excel
- Press F1 after opening the file to access the menu
- Read the HELP sheet to understand features and navigation
- Start entering data in the "ENTRY" sheet and generate reports
You can also use filters to extract entries based on date, category, or description. Totals and balances are updated automatically.
📌 Example Use Cases
| Date | Particulars | Type | Amount | Remarks |
|---|---|---|---|---|
| 01-06-2025 | Courier Charges | Credit | ₹150 | Speed post documents |
| 01-06-2025 | Cash Refilled | Debit | ₹5,000 | Monthly top-up |
| 02-06-2025 | Stationery | Credit | ₹350 | Office pens & paper |
🎯 Who Should Use This?
- 🏢 Small Businesses and Startups
- 🏫 Educational Institutions
- 🏠 Home-Based Businesses
- 📦 Office Admin Teams
- 💼 Accountants & Bookkeepers
This software makes it easy to manage small expenditures with full transparency. No complex accounting knowledge needed.
📥 Download Now
Click below to download the Petty Cash Book Excel Tool:
📚 Final Words
Managing petty cash doesn't have to be messy or manual. With our free Excel-based Petty Cash Book software, you can automate records, eliminate calculation errors, and generate clean reports whenever needed. Whether for personal use or organizational tracking—this tool will save your time and simplify expense management.
